Submit a ticketCall us

Webinar: Web Help Desk for HR, Facilities and Accounting Departments
This webinar will focus on use cases for HR, Facilities and Accounting.

Having a unified ticketing and asset management system for all the departments in your company can provide end-users with a seamless experience and make things easier for your IT team. Yet, with different business tasks and objectives, many departments don’t fully understand the capabilities of Web Help Desk and how the software can be customized for effective use in their departments.
Register Now.

Home > Success Center > Web Help Desk (WHD) > Web Help Desk Getting Started Guide > Tech training > View and customize the ticket queue

View and customize the ticket queue

Created by Melanie Boyd, last modified by Melanie Boyd on Oct 11, 2016

Views: 79 Votes: 0 Revisions: 8

This section describes how to display a list of tickets and how to customize your view of the ticket queue. Use this material as it is, or copy and revise it to reflect your organization's practices and  configuration

Display a list of tickets

Use Web Help Desk to quickly access lists of tickets that are assigned to you or to your tech group.

  1. In the toolbar, click Tickets.
  2. In the menu bar, select one of the following to display a list of tickets:
    • My tickets: displays tickets assigned to you.
    • Group tickets: displays tickets assigned to any tech in a tech group you belong to.
    • Flagged Tickets: displays tickets that you flagged.
    • Recent Tickets: displays tickets that you recently edited.

About the ticket queue

The ticket queue provides information about each ticket in the list.

WHD Tickets Page 211.png

In the first column, you can select tickets for bulk actions, such as merging tickets.

The second column provides color-coded ticket information:

  • Blue: New ticket with no tech response
  • Purple: Ticket reassigned to a new tech
  • Yellow: Ticket with a new client update
  • None: Ticket that does not meet any of the categories above

Click the flag column to flag a ticket or to remove an existing flag. Flagging a ticket adds it to your Flagged Tickets queue, which you can access by clicking Flagged Tickets in the toolbar.Use flags to mark tickets that require immediate follow-up or special attention. If a ticket is unassigned, the last column displays the Assign to Me icon . You can click the icon to assign the ticket to yourself.

Techs can only see their assigned tickets in the My Tickets view, as well as tickets assigned directly to a tech group they belong to in the Group Tickets screen. These two restrictions apply to all accounts, including  admin accounts. 

See Set up tickets to configure the information in the My Tickets and Group Tickets screens. 

Sort the ticket queue

Click a column heading to sort the list of tickets by the values in that column. Click the column heading again to reverse the sort order.

Sort the tickets by the Alert Level to ensure you see tickets that require immediate action. Sort by Date to see the oldest tickets first.

Customize your view of the ticket queue

You can customize your view of the ticket queue by creating one or more column sets. Each column set specifies which columns are displayed and in what order.

  1. Display any ticket queue.
  2. Click the + button in the upper-right corner to create a new column set.

    To edit an existing column set, select the column set and click the edit button .

  3. Enter a name to identify the column set.
  4. To choose which columns are included, drag column labels into or out of the Selected Columns list.
  5. To specify the order of the columns, drag column labels up or down in the list to arrange them.
  6. Click Save.
Last modified
18:44, 10 Oct 2016

Tags

Classifications

Public