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Home > Success Center > Archive > 2017October31 - LEM Deletes > Viewing reports

Viewing reports

Created by Caroline Juszczak, last modified by Kevin.Swinson on Oct 31, 2017

Views: 26 Votes: 0 Revisions: 5

You can open, view, and manipulate a report image in the Reports Preview pane.

Open your saved reports

Whenever a report is saved or exported to RPT format, you can use the Open command to reopen and view the report's contents. This applies to scheduled reports that the system has run and saved, as well as on-demand reports that you have run and exported for later viewing.

  1. Open the Reports console
  2. Click the Menu button and select Open Report.

    The Open Report File form appears.


  3. Use the Open Report File form to locate the report file you want to view.

    If you cannot locate the report, be sure you selected Crystal Reports (*.rpt) in the File type list.

  4. Select the file and click Open.

    The report opens in the Reports Preview pane.

View the master report sections

Some standard reports are master reports. A master report is a report that includes a series of sub-topics, where each sub-topic contains a specific set of details about the higher-level master topic. Together, these topics create the report, similar to chapters in a book.

When a report includes more than one sub-topic, a sub-topic pane appears in the Preview pane. The sub-topic pane lists the sub-topics that are found in the report. If you click a sub-topic, the Preview pane displays the first page of that section of the report.

To view a section of a master report, select the subtopic you want to review. The Preview pane displays the first page of that section in the report.


Hide and show a master report sub-topic pane

When you preview a master report, Tree is enabled in the View tab. Click Tree to toggle between hiding and revealing the report's sub-topic pane.

You can hide the subtopic pane in the View tab by clicking Tree. The subtopic pane is hidden, as shown below.


To restore the sub-topic pane, click Tree again. The subtopic pane reappears.


View the report pages

In the Reports console, the Navigate group provides tools to browse through the pages of a multi-page report. If the report includes only one page, this toolbar is disabled.


Click File:Success_Center/Reusable_content_-_InfoDev/LEMUserGuide_MT/0C0/0H0/Button-First_15x14.png or File:Success_Center/Reusable_content_-_InfoDev/LEMUserGuide_MT/0C0/0H0/Button-Last_15x15.png to move to the first or last page of the report. Click File:Success_Center/Reusable_content_-_InfoDev/LEMUserGuide_MT/0C0/0H0/Button-Previous_17x17.jpg or File:Success_Center/Reusable_content_-_InfoDev/LEMUserGuide_MT/0C0/0H0/Button-Next_15x14.png to move to the previous or next page of the report.

The Page field displays the page number currently active in the Preview frame, as well as the total number of pages in the report. A + next to a page number indicates additional pages in the report.

To determine how many pages are in the report, click File:Success_Center/Reusable_content_-_InfoDev/LEMUserGuide_MT/0C0/0H0/Button-Last_13x13.png in the toolbar. This takes you to the last page of the report, forcing the console to determine how many pages there are. It also causes the + to display the actual number of pages. You can also use this feature to display a particular page of the report. In the Page box, enter a page number you want to view and press Enter. The Preview frame displays your selected page.

Magnify and reducing report pages

Use the Zoom feature to resize a report. You can select a percentage or have the report expand or reduce to fit the Preview pane. Click the Zoom drop-down menu and select an option to resize your report in the Preview pane.


Stop a report in progress

To stop running or loading a report that is progress, click Stop on the status bar.


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